Minutes
OACRAO Executive
Committee
November 6, 2001 6:30 P.M. - 9:30
P.M.
Location: Clarion Hotel,
Worthington
Committee
Members Present: Dick Carpenter, Martha Hicks, Becky McOmber,
Bob Myers, Sharon Purvis, Mindy Starcher, Byron Thorsen
Guests
Present: Connie Goodman and Cheryl Gloege, Co-Chairs,
LAC
1. Secretary
- Becky asked that the minutes from
the October 15, 2001 meeting that were previously distributed electronically be
approved. A motion was received,
seconded, and passed
2.
LAC
- Cheryl and Connie finalized the
seating for the head table and when this type of seating would be necessary.
- The seating at the dinner theatre
to be held on Thursday evening was explained.
- Time was reserved during the
luncheon on Thursday for Don Foster to thank the vendors and for Cindy Davis to
announce the winners of the euchre tournament.
- Cheryl and Connie asked for seven
different times to give door prizes.
Times selected were during the Plenary Session and break on Wednesday; during
breakfast, morning break, lunch, and afternoon break on Thursday; and at
breakfast on Friday.
- It was announced that Paul Taylor,
the AACRAO representative, will arrive Wednesday morning, that he will stay
overnight, and that he will leave Thursday.
The question was raised as to who would reimburse his mileage. It was determined that AACRAO does
this. Discussion followed about the
representative’s presenting a session and the expectations of AACRAO for the
representative at our annual meeting.
It was shared that a hospitality basket would be in the representative’s
hotel room as a gift from OACRAO.
- Connie and Cheryl announced that
all was ready for the start of the annual meeting.
3.
Treasurer
- Sharon presented the fiscal report
summary and proposed budget for next year that will be shared with members at
the annual meeting.
- Sharon shared information
regarding contracts and deposits for the hotel for the 2003 annual
meeting. It was determined that Martha
would sign the contracts as President next year.
- Sharon shared a letter that she
drafted in response to a question regarding corporate membership.
4.
President
Elect
- Martha announced that Laura
Finson, LAC chair for next year’s meeting, will bring the contract for the
conference hotel.
- Martha distributed a handout
listing upcoming Executive Committee meetings.
- Martha asked that a decision be
made about whether or not to have a regional shared reception with other area
states at the AACRAO annual meeting in the spring. Martha shared the cost, which would be approximately $400.00 per state. It was decided not to have a combined
reception.
- Martha brought up the issue of the
agenda for the meeting on Thursday with the program chairs and vice chairs,
which was discussed.
5.
Vice
President for Programs
- Bob noted that “Things were going
very smoothly.” regarding the program and that only two sessions had to be
cancelled.
- Bob gave updates on other changes
to the timing of sessions and to presenters.
6.
Vice
President for Workshops
- Mindy noted that the workshops “were
doing great.” She reported the number
registered for each workshop.
- She noted that the Stamats
workshop had been cancelled but that it would be considered as a possibility
for a mid-year workshop.
7.
Past
President
- By asked when the Linus Ryland
Award should be presented in order to be afforded the recognition it
deserved. It was decided to make the presentation
during the early part of the Annual Business Meeting on Thursday.
8.
President
- Dick announced that Paul Taylor
had requested a meeting with the Executive Committee. It was decided to hold the meeting during lunch on Wednesday.
- Dick announced the retreat dates
of February 3 – 5 and noted that the details would be finalized during the
transition meeting in December.
9.
Other
issues
- There were no other issues.
10.
Next
meeting
- The next meeting will be the Transition
meeting on December 13.
11.
Adjournment
- The meeting adjourned at 9:20 P.M.
Respectfully
submitted,
Rebecca
K. McOmber, Secretary
11/16/2001