DRAFT

Minutes of the Annual Business Meeting of the

Ohio Association of Collegiate Registrars and Admissions Officers

November 2, 2000 12:00 P.M. - 12:45 P.M.

Location: Wyndham Hotel, Toledo, Ohio

1. Call to Order

The Business Meeting of OACRAO, which was held during lunch on Wednesday of the Great Lakes 2000 meeting, was called to order by President Byron Thorsen. By asked for a moment of silence in memory of Michael Anderson, a colleague and friend of many in the organization. By called the attention of those present to documents distributed in advance and available on the tables. In his opening remarks, By asked members to consider serving on OACRAO committees.

2. Introductions

By introduced the members of the Executive Committee who were seated on the platform and who are as follows: Lorinda Bishop, Past President and Co-Chair of Great Lakes 2000 Local Arrangements; Richard Carpenter, President Elect; Martha Hicks, Vice President for Workshops; Bob Myers, Vice President for Programs; Allen Cole, Treasurer; and Becky McOmber, Secretary. By gave special recognition to Lorinda Bishop for her hard work as the Co-Chair of the first combined meeting of the associations from Indiana, Michigan, and Ohio. By also recognized those former presidents of OACRAO who were in attendance, including Gene Schuster, Jim Noe, Dave Sauter, Glenn Davis, Brad Myers, and Lorinda Bishop. In addition, he acknowledged the attendance of a special guest, Mr. Philip Henry from Queens University in Belfast, and noted that Mr. Henry was presenting the next session.

3. Executive Committee Reports:

a. Secretary

Becky noted that printed copies of the minutes from last year’s annual meeting were on each table. She called for a moment to review the minutes and for a motion for their approval. The minutes were approved as distributed. Becky also reminded members to review and update the draft of the membership directory that was available at the registration desk.

b. Treasurer

Allen presented fiscal reports from the past year and noted that there were 17 member institutions that hadn’t paid dues to date. He noted that the organization was financially sound. Allen called for a motion to approve the fiscal reports, and the reports were approved.

Allen presented the proposed budget and answered a question in the affirmative regarding whether the organization still was supporting the scholarship fund. He called for a motion to approve the proposed budget, and the budget was approved.

c. Vice President for Workshops

Martha presented a report on the workshops that were held during the past year. She reviewed the summer workshop offerings and thanked Columbus State Community College for hosting the workshops. She noted that, although the workshops were not held to make money, a profit was made. She also noted that Brad Myers had coordinated the workshops for the Great Lakes 2000 meeting and listed them. By suggested that recommendations for future workshops be sent to the incoming Vice President for Workshops.

d. Vice President for Programs

Bob reminded members that committee meetings were being held during Friday morning’s breakfast at 7:45 a.m. He encouraged members to fill out committee participation forms and introduced the Program Committee members.

4. Operating Committee Reports

a. Audit Committee

Margaret Hawkins presented the audit report and noted that each category of the budget ended in the “plus column.” She reported that the budget passed the review of the committee and was in compliance with regular accounting practices. A motion to approve the report was received, seconded, and passed.

b. Constitution Committee

Lorinda Bishop presented recommendations for changes to the Constitution. The recommendations consisted of syntax changes and refining the definition of the associate and corporate categories of membership. A motion to approve the report was received, seconded, and passed.

c. Nominations and Elections Committee

Lorinda Bishop presented nominations for offices:

Martha Hicks was presented as the nominee for President Elect. Nominations were voted as closed, and a motion to elect Martha was received, seconded, and passed.

Sharon Purvis was presented as the nominee for Treasurer. Nominations were voted as closed, and a motion to elect Sharon was received, seconded, and passed.

Mindy Starcher was presented as the nominee for Vice President for Workshops. Nominations were voted as closed, and a motion to elect Mindy was received, seconded, and passed.

Lorinda presented the ballot form to elect members of the Nominating Committee and called for all members to submit their votes to the ballot box. The nominees for members as the Past President are Lorinda Bishop, Wendy Farnbach-Lambing, Jim Noe, and Dave Sauter. The nominees for members as the Members at-large are Kathy Difranco, Gail Warder Fredensborg, Margaret Hawkins, and Stu Terass.

d. Membership and Mentoring Committee

Michael George reported that the new member handbook had been updated and distributed. In addition, the committee had developed a draft of a member application form and submitted it to the Executive Committee for approval. He noted that a challenge for the committee for the next year was mentoring.

e. Publicity and Publications Committee

In the absence of Chair John Cooper, Becky McOmber (Executive Committee liaison to the Publicity and Publications Committee) reported that the committee had finalized and distributed to each member institution an electronic copy of a FERPA brochure. She reported that the brochure and Executive Committee meeting minutes were added to the OACRAO web site, and thanked committee members for their work.

f. Scholarship Committee

Jane Pidcock reported that the committee had a large working membership and that all members were needed. She reported that over 900 applications for scholarships had been received and reviewed. She called attention to the recent and untimely death of Michael Anderson and noted that he was missed and that the committee made a donation to the scholarship fund in his memory. She listed several items that were added recently to the OACRAO web site: the scholarship application form, a history of the committee, a list of scholarship winners, and a donation form. She recognized Goodyear Company for their donation of blimp ride tickets and their commitment to do the same next year. She shared the committee goals for next year, which include adding a fifth scholarship and garnering corporate sponsorship. She thanked the members for their support.

5. Awards and Resolutions

Byron Thorsen announced the appointment of David Sauter as Historian. Dave is filling the role served by Clarence DeRuntz. By announced the appointment of Jim Noe to the position of Government Relations Liaison.

Lorinda Bishop gave a description of the two OACRAO service awards, the Garland C. Parker Award and the Linus J. Ryland Award. She shared that the awards are not presented annually and gave a description of the Ryland Award, which was to be awarded this year. Lorinda shared a list of previous recipients and read a biography of this year’s winner. She announced the recipient of the award, Deb Benton, who expressed her gratitude.

Byron introduced the committee. Resolutions were read honoring the outgoing officers Allen Cole, Martha Hicks, and Byron Thorsen.

6. Passing of the Gavel

Byron Thorsen shared comments and observations from his year as President. He stressed the importance of being involved in, communicating through, and enjoying fellowship with members of the organization. By passed the gavel to Richard Carpenter, President of OACRAO for 2001. Richard shared brief comments regarding involvement in the organization as a way to learn about the profession.

7. Announcements for the Good of the Order

Members of the Local Arrangements Committee 2001 called the attention of the membership to the table tents advertisements for next year’s meeting and called for help on the committee.

8. Adjournment

Richard adjourned the 75th meeting of OACRAO.

Respectfully submitted on December 7, 2000.

Rebecca K. McOmber, Secretary