Ohio Northern University Nature Center

Committee Members PRESENT: President, Dick Carpenter; President Elect Martha Hicks; Vice-President/Program, Bob Myers; Vice President/Workshops, Mindy Starcher; Treasurer, Sharon Purvis. Committee Members ABSENT: Past President, Byron Thorsen and Becky McOmber, Secretary. Others PRESENT: Cheryl Gloege and Connie Goodman, LAC Co-Chairs.

Secretary’s Report – Bob Myers, Acting Secretary, asked those present if they had reviewed the e-mailed minutes from the February 16^th meeting at Mount Carmel Nursing College. All had and there was a motion, second and passage of those minutes.

Treasurer’s Report – Sharon gave out three handouts (see attached). She indicated that her format was a little different from Allen Cole’s and asked for comments. All liked the format. She reported that the CD expires in April. There ensued a lengthy discussion of the various alternatives for keeping the surplus funds. It was decided to place $20,000 in a 12 month CD. The budget reports were reviewed and a motion to approve was passed.

LAC Report – Connie gave out colored copies of the proposed logo for the upcoming annual meeting in Columbus. All approved the logo. She noted that we could not use “In the heart of it all” as a theme as State officials have adopted a new logo and do not want this old logo to be used anywhere anymore. Dinners and various social activities were discussed.

VP Program Report – Bob gave everyone a copy of the proposed sessions, by the four tracks, for this fall’s conference. There was a discussion on whether to change the name of the “Professional Development” track to something more specific. Dick felt that the term “professional” could be applied to all tracks. However, no decision was made.

Some other program ideas discussed were:

- Weds. afternoon hold OACRAO Town Meeting concurrent with New Member Meeting. It was also felt that the Town Meeting would be a good forum for continuing our strategic planning, begun at this retreat.

- Schedule AACRAO Town Meeting for right after the OACRAO Town Meeting.

- Friday morning (8:30-9:00) gather both the current LAC and program committee members (chairs & vice chairs) and the new committee members for a transition meeting with buffet breakfast. This could also be done at the Appreciation Luncheon.

- Ask Tami Longaberger, Pres. & CEO of The Longaberger Company to be keynote speaker. Apparently Jack Minor has a connection with her and can pursue this.

VP Workshops Report – Mindy went over the proposed summer and pre-conference workshops. She coordinated with Bob on the suggested topics coming from the February 16^th program planning meeting.

President’s Report – After a discussion of Dick’s trip to Washington D.C. for the State and Regional Officers Meeting, Dick recommended that OACRAO fund the President Elect to attend this meeting every year. All agreed.

There was also a long discussion about the possible need for incorporation, what to do with the Scholarship Fund. It was agreed that future scholarship checks be made out to both the school, as well as the student, for better income distribution and tracking of student financial aid monies. Sharon passed out copies of an IRS document and noted that this was not any indication of possible incorporation, as some questioned in previous meeting. It is for tax purposes only.

Future Agendas - It was agreed that for future exec’ meetings the following topics need addressed:

- Bylaws Update – Results of Executive Committee Retreat

- Incorporation / accounting – Devote full meeting to getting advice from an expert

- Parliamentary Procedures – Are we remiss by our relaxed decision making?

- Communication – Review

The next meeting will be held at Martha’s home on May 7^th.

Respectfully submitted,

Bob Myers, Acting Secretary

Approved May 7, 2001