Minutes
OACRAO Executive
Committee
Concurrent with Program Planning
Meeting
February 25, 2000 10:30 A.M. -
2:30 P.M.
Location: Ohio Wesleyan
University, Delaware
Committee
Members Present: Byron Thorsen, President; Lorinda
Bishop, Past President and Chair of LAC; Brad Myers, LAC; Dick Carpenter, President-Elect;
Martha Hicks, VP/Workshops; Bob Myers, VP/Program; Allen Cole, Treasurer; Becky
McOmber, Secretary
President
By Thorsen opened the meeting with a welcome and with thanks to Mary Jean Roach
who hosted the concurrent meetings of the Program Planning Committees and the
Executive Committee.
1. Report of the Secretary:
- Becky distributed copies of
minutes from the Executive Committee meeting on 12/07/99.
- The minutes were reviewed, and it
was noted that the Membership and Mentoring Committee would be reminded to
start planning new member activities.
- The minutes were approved as
submitted.
- Printed OACRAO directories were distributed to those
in attendance. The remainder will be mailed.
2. Report of the Treasurer:
- Allen distributed a membership list
with the status of dues. The report
indicated the total revenue generated from dues as $7,595.00. There were four institutions remaining as
unpaid. It was noted that there is a
one-year grace period for unpaid dues.
- Allen distributed the full-year
fiscal report which listed the following: a carryover of $16,150.08 from last
year, income of $17,212.26, expenses of $20,925.33, a checking balance of
$12,437.01, a C.D. balance of $15,300.99, and thus overall assets of $27,738.00.
- It was noted that the Audit
Committee will be convened soon to review the full-year fiscal report for 1999.
- Allen distributed an itemized
fiscal report for 2000 (to-date) which listed the following: a 1/01/2000
carryover of $12,437.01, various operating accounts established, a current
overall account balance of $10,336.51 with an additional $17,497.86 in C.D.
- The committee discussed how to pay
for expenses related to the Great Lakes 2000 meeting, charging expenses to the “pooled”
fund, and how to determine which bills come out of which fund. Allen noted a need to differentiate between
OACRAO expenses related to the conference and expenses incurred for the
combined conference. It was determined
that all conference-related expenses will be funded through the pooled funds
and that Lorinda or Brad will authorize these expenses.
- Discussion followed about the
current surplus OACRAO funds.
Consideration was given to increasing the number of scholarships,
decreasing the annual meeting fees, and eliminating or reducing conference fees
for presenters. It was decided that the
issue would be addressed the following year, if the surplus remains.
- Allen noted the need to file taxes
on behalf of OACRAO. Brad will locate
an attorney who specializes in non-profit organizations. The attorney will determine if OACRAO is
registered appropriately.
- Discussion regarding Associate
Membership status followed, with the specific issue being whether ACT should be
a corporate member. It was decided that
a page for Associate Members would be added to the directory. Since the Associate Membership status was
developed for retired members, it will be recommended to ACT that the company
consider the recently-added Corporate Member status. Corporate Membership fees are $100.00.
3.
Report
of the Vice-President for Workshops
- Martha reported that there was no financial change
since the last meeting.
- Martha is gathering ideas for summer workshops and
fall topics.
4.
Report
of the Past-President
- Lorinda suggested an agenda item for the next meeting:
a review of the committee assignment process.
She also suggested including committee memberships and terms in the
registration packet.
5.
LAC
Report
- Lorinda reported that there are 12 members of the LAC.
- She reported that hotels are close to the meeting site
and are within 2 – 3 blocks of the site.
- Brad noted that OACRAO 2001 meets in Columbus. The location of the meeting was discussed,
and the Worthington area was preferred.
6.
General
Issues
- Bob presented a letter from Sharon Purvis regarding a
two-year registrars’ meeting and suggestions for the next conference. It was agreed that the two-year registrars
would be thanked for their ideas.
- The name and concept of “Professional Development
Committee” was discussed.
- Becky presented the issue of how membership in OACRAO
is determined. It was shared that all
are welcome to be listed as members in the directory and to be members of the
listproc. It was decided that the
Membership and Mentoring Committee would send welcome letters to new members.
The
committee adjourned to lunch and to a follow-up meeting with members of the program
planning committees.
Respectfully
submitted,
Rebecca
K. McOmber, Secretary
03/29/2000
Updated
04/21/2000
Approved
08/04/2000