Committee Information
Programming Committees
Admissions and International Education CommitteeData Management and Research Committee
Professional Development Committee
Records and Registration Committee
Operating Committees
Audit CommitteeBudget Committee
By-Laws Committee
Communication Committee
Local Arrangements Committee
Membership and Mentoring Committee
Nominations and Elections Committee
Resolutions Committee
Scholarship Committee
Admissions and International Education Committee
1. The committee shall consist of a chairperson, vice-chairperson, and additional voting members selected from the pool of committee volunteers.
2. The scope of topics shall be generally defined to include admission; recruiting; post-secondary enrollment options; equal educational opportunity; financial aid; international student issues; study abroad programs; and information on education in other countries. 3. Appointments to this committee shall be for three years to ensure both reasonable continuity and rotation. 4. The vice-chairperson will be appointed by the President and will succeed to the chair after one year. Data Management and Research Committee1. The committee shall consist of a chairperson, vice-chairperson, and additional voting members selected from the pool of committee volunteers.
2. The scope of topics shall be generally defined to include information systems; data collection, analysis and reporting; admission enrollment reports and institutional studies; and current and future technologies. 3. Appointments to this committee shall be for three years to ensure both reasonable continuity and rotation. 4. The vice-chairperson will be appointed by the President and will succeed to the chair after one year. Professional Development Committee1. The committee shall consist of a chairperson, vice-chairperson and additional voting members selected from the pool of committee volunteers.
2. The scope of topics shall be generally defined to include office management, office organization, and member professional development. 3. Appointments to this committee shall be for three years to ensure both reasonable continuity and rotation. 4. The vice-chairperson will be appointed by the President and will succeed to the chair after one year. Records and Registration Committee1. The committee shall consist of a chairperson, vice-chairperson and additional voting members selected from the pool of committee volunteers.
2. The scope of topics shall be generally defined to include academic calendars; grading policies and practices; records management; and registration techniques. 3. Appointments to this committee shall be for three years to ensure both reasonable continuity and rotation. 4. The vice-chairperson will be appointed by the President and will succeed to the chair after one year. Audit Committee 1. The Audit Committee shall consist of three voting members, each serving a three-year term. At least one member will be appointed each year. 2. This committee shall audit the Treasurer’s books for the preceding year, as soon as possible after the close of the fiscal year. 3. The President-Elect shall be the liaison for the Board of Directors. 4. An audit report shall be submitted to the Board of Directors after the annual audit is conducted. 5. A report from the Audit Committee shall be presented at the Annual Business Meeting. Budget Committee 1. The Budget Committee shall consist of the President-Elect, who shall serve as chairperson, the President and the Treasurer. 2. The committee will propose to the Board of Directors a budget for the ensuing year. 3. The budget for the next year will be presented at a Business Meeting held at the Annual Conference for the approval of the membership. Bylaws Committee 1. The Bylaws Committee shall consist of the Immediate Past-President as chairperson and no less than two voting members selected by the chairperson from the pool of committee volunteers. 2. This committee shall be responsible for the preparation of any appropriate articles of incorporation or bylaw amendments or revisions of current amendments as deemed necessary by any voting members of the Association. 3. The committee shall be responsible for notifying the Association, in writing, of any proposed amendments or revisions at least two weeks prior to the meeting at which the amendment is to be considered. 4. Appointments to this committee shall be three years in length (with option for renewal upon recommendation of the Board of Directors). Communication Committee 1. The Communication Committee shall consist of a chairperson, the Newsletter Editor, the Web Master, and additional voting members selected from the pool of committee volunteers. 2. This committee shall be responsible for publicizing all items of interest regarding the business of the Association. This committee shall also be responsible for maintaining the association’s web site. 3. Appointments to this committee shall be three years in length (with option for renewal upon recommendation of the Board of Directors). 4. The Secretary shall be the liaison from the Board of Directors and shall assist the committee in the dissemination of all materials. Local Arrangements Committee 1. The Local Arrangements Committee shall carry out all responsibilities for the Annual Conference. The committee shall consist of a chairperson and additional voting members chosen from the pool of committee volunteers. 2. The scope of responsibilities shall be generally defined to include arrangement of physical facilities; recommendation of a conference theme, if appropriate; development and distribution of materials related to the conference; arranging meals and social activities; arranging for exhibits and exhibitors; arranging for equipment needs in coordination with the Vice President/Program; coordinating registration; arranging AACRAO representative’s lodging at the Annual Conference; reserving lodging for the OACRAO President (paid for by OACRAO); developing a conference budget for presentation to the Board of Directors by May 1; preparing a financial report of the conference no later than the end of the calendar year in which the conference is held. 3. All contracts must be presented to the Board of Directors for approval. Membership and Mentoring Committee 1. The committee shall consist of the Vice President/Membership Development as chairperson, a vice-chairperson and additional voting members chosen from the pool of committee volunteers. 2. The scope of responsibility shall be generally defined to include association membership development, such as periodic assessments to ensure that member needs are being met by the association; identification of prospective new members to the organization, and dissemination of information regarding OACRAO and AACRAO to them; development and coordination of new member and mentoring sessions/activities at the Annual Conference; and development and dissemination of the New Member Handbook. 3. Appointments to this committee shall be for three years to ensure both reasonable continuity and rotation. Nominating Committee1. The Nominating Committee shall consist of five voting members with the Immediate Past-President serving as chairperson. The remaining four voting members shall be elected at the Annual Conference, two from Past Presidents and two “at large” from the overall membership.
2. Responsibilities shall be as follows:
a. Prepare the slate of officers to be presented to the Board of Directors in time for the Annual Conference in the fall.
b. Prepare nominations for the filling of any vacancy as requested by the Board of Directors.
c. Prepare the slate of the next Nominating Committee for election at the Annual Conference or by ballot shortly thereafter; namely, four members at-large and four Past Presidents.
d. Oversee the election process at the Annual Conference.
e. Prepare the slate of nominee(s) for the Garland G. Parker Award for outstanding distinguished service to the profession by active participation in both OACRAO and AACRAO. The Award(s) may be given annually at the Annual Conference. It is permissible for the slate to be comprised of current, former or retired OACRAOians. The slate is to be presented to the Board of Directors for approval at least two months before the Annual Conference in order for a plaque to be produced for presentation at the Annual Conference.
f. Prepare the slate of nominee(s) for the Linus J. Ryland Distinguished Service Award for outstanding service to the profession and to OACRAO. The Award(s) may be given annually at the Annual Conference. Candidates for this award may be either actively involved or retired from OACRAO. The slate is to be presented to the Board of Directors for approval at least two months before the Annual Conference in order for a plaque to be produced for presentation at the Annual Conference.Resolutions Committee
1. The Resolutions Committee shall consist of the Immediate Past-President as chairperson, and additional voting members selected from the pool of committee volunteers.
2. The Resolutions Committee shall confer an appropriate resolution upon the President at the time of his or her retirement from office. The resolution shall be awarded at the A annual C conference. It shall be the responsibility of the committee to secure the resolution. 3. The Resolutions Committee shall confer an appropriate resolution to any new honorary member. 4. The Resolutions Committee shall prepare and confer appropriate resolutions of commendation and/or recognition. 5. Appointments to this committee shall be three years in length (with option for renewal upon recommendation of the Board of Directors). Scholarship Committee 1. The Scholarship Committee shall consist of a chairperson, vice-chairperson, and additional voting members, selected from the pool of committee volunteers. 2. The scope of responsibility of the committee shall be generally defined to include the following: notify Ohio high schools of the OACRAO scholarship award; seek nominations of eligible students by the publicized deadline; review applications and then select the recipient(s) of the award; and present the scholarship award to the winner(s) at the annual conference. 3. Appointments to this committee shall be for three years to ensure both reasonable continuity and rotation. 4. The vice-chairperson will be appointed by the President and will succeed to the chair after one year. 5. The Treasurer shall be the liaison from the Board of Directors.
